Payment Management
Manage payments received from customers and payments sent to suppliers. Features invoice allocation engine, customer credit ledgers for overpayments, and payout automation.
Key Capabilities
Multi-mode payment records (Cash, Bank, Cheque, UPI).
Invoice-level allocation matching outstanding bills.
Customer credit balance tracking for future invoice adjustments.
Outbound payments tracking (AP) with payout status logs.
Frequently Asked Questions
What payment modes does evo7 support?
Cash, Bank Transfer, Cheque (with cheque number capture), and UPI. For Bank and UPI modes, a company bank account is auto-selected based on UPI ID availability.
How does invoice allocation work?
When recording a payment, you select the customer and evo7 displays all unpaid invoices. You allocate the payment amount across invoices. Excess amounts are optionally moved to the customer credit ledger or refunded.
What happens if a customer overpays?
Excess is handled as: (a) Customer Credit — stored in the credit ledger and auto-applied to future invoices, or (b) Balance Refund — issued back via cash or bank.
Can payments be edited after recording?
Yes. Payments in editable state can have their allocation amounts adjusted. The system shows a diff of original vs. new allocations before confirming the update.
Does evo7 support tracking supplier payments (Accounts Payable)?
Yes. The Payments Sent module records all outgoing payments to suppliers and vendors with full bank details, reference numbers, and Cashfree Payout gateway integration for automated disbursements.
Can customers pay online directly from an invoice?
Yes. If Cashfree Payment Gateway is configured, invoices display a dynamic UPI QR code. Payment status is polled in real-time and the invoice is auto-marked paid on success.